How do I apply for an exhibition space at the Explorazone or make a suggestion for another type of event?

When the call for participation opens in early 2018, you will be able to download an Application form. This form will have sections for the Explorazone and for participants to suggest other events, workshops, exhibitions and performances for consideration to be included in the Festival. 



Does my application guarantee me an exhibition space at the Explorazone?

We have a limited number of spaces available in the Explorazone, so we may not be able to accommodate all applications. A selection panel will review and assess applications.  Quality is the main priority. We are also keen to ensure that there is a wide variety of activity types and research subjects. We want to offer researchers and businesses the greatest chance for building public engagement capacity, whilst also providing an engaging and informative experience for our audience. We may contact you to discuss adapting or changing your activity to help it balance with the other exhibits within the programme, and meet the expectations of the audience.

Do I have to pay to be involved in the Festival?

All aspects of the Festival incur costs linked to management, logistics and marketing. It is therefore necessary for us to charge participants to help us meet these costs. All participation costs will be listed on the Application form. 

I really want to be involved, but can't afford the fee. Can you help?

Resources may be available for a hardship fund to cover costs if you can show financial need, and justify the quality of your research and proposed Festival activity. Please contact the Festival team if this might apply to you.

What do I get for my money?

If you have booked an exhibition space at the Explorazone, the Festival will supply tables, table cloths, chairs and a fabric-covered display board if you require them. You can specify your exact requirements nearer the time. 

As well as securing you an exhibition space or programme slot for a talk or other event, you will also receive:

  • Specific promotion of your activity in the Festival brochure and website
  • Broader promotion of the Festival with a marketing campaign of roadside banners, posters, press and social media engagement
  • Coordination, venue booking, advice and logistical support from the Festival team
  •  Audience booking, evaluation and independent reporting services
  • Festival t-shirts for your staff / volunteers

How big are Explorazone exhibition spaces?

The standard exhibition spaces for the Explorazone are 3m x 2m. 

If you can justify the need for a bigger space or non-standard layout, we will consider on a case-by-case basis, but cannot guarantee being able to accommodate all requests.  Additional fees may be applicable. 
If you know you will require a non-standard exhibition space, please state this clearly on your application form. 

Can my department / organisation submit more than one application?

Yes, applications for different exhibits can be submitted by researchers from the same department or organisation, although each application must be ‘stand alone’ (i.e. an activity must not rely on another activity taking place as each application will be judged separately). If two activities depend on each other, please tell us about this.

If your department / organisation would like to be involved in several aspects of the Festival (e.g. exhibiting at the Research Fair plus offering a talk, workshop or other event), contact the Festival team to discuss a sponsorship package. 

I would like the Festival team to organise a talk / event of behalf of myorganisation. What do I have to do?

The Festival can manage an event (e.g. a talk, workshop or performance) on your behalf for £1,500. This would include a standard venue for a seated event with format curation, speaker liaison, a booking service and audio recording uploaded to Festival website. At additional cost, we can source a premium venue, organise a pre / post-event reception with photography and / or produce a teaser video. Please use the Application form to tell us about the talk / event you would like us to organise.

I am already planning an event during the Festival period. Can it be featured in the Festival programme?

You can purchase an advertising space in the programme for your own, independently organised event for £500. You would be responsible for managing all aspects of your event including ticketing.

How can my organisation become a sponsor of the Festival?

Sponsorship can be arranged around an Associate or a bespoke package for your organisation, which could include supporting a specific event or series, a Festival film or something more substantial. Sponsorship packages start at £2,000. To explore your ideas, please contact the Festival team.

Will the public have to pay to attend Festival events?

We are keen to make the Festival inclusive and accessible to all. Some events will be free for the public to attend, while others will incur a ticket fee.